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Divisional Assistant, Museum Experience

Canadian Museum for Human Rights

The Canadian Museum for Human Rights (CMHR), currently under construction in Winnipeg, Manitoba, is one of Canada's newest national museum and the first to be built outside of the National Capital Region. An "idea museum" with a strong focus on empowering people to change thought and action to create a world in which everyone is respected and valued, is seeking talented individuals who share their passion and commitment to join their team. Help build a world class museum that will enhance the public's understanding of human rights, promote respect for others and encourage reflection and dialogue.

Responsibilities

• The Divisional Assistant, Museum Experience will provide support to the Vice President, Museum Practice as well as administrative support to the Division. The Divisional Assistant will function as the scheduling assistant for senior managers within the Museum Experience Division, primarily the Vice President, Museum Practice.
• The position provides high-level administrative support by conducting research, preparing reports, handling information requests, and performing other administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings and conferences.
• Maintain divisional administrative records
• Coordinate and schedule appointments and meetings, in a friendly and professional manner
• Arrange travel reservations, including accommodations, as requested
• Program coordination for Inclusive Design Advisory Committee (IDAC), Peer Review and Oral Histories which includes arranging special accommodations i.e. accessible taxi pick-up, interpretive services, brail translation, etc., creating budgets, managing contracts, and logistics i.e. food, booking meeting space, etc.
• Organize meetings and/or special events, preparing and executing logistical plans, including recording meeting, boardroom, and venue bookings when requested
• Type, edit, and format correspondence as requested in both official languages
• Routinely work with confidential information and interact with senior level individuals, internal and external to the organization
• Provide administrative support such as email, electronic filing, and information management
• Responsible for preparing and uploading content of the Museum Experience Division to the Intranet
• Prepare purchase orders
• Process expense claims
• Prepare meeting minutes for exhibit meeting, Design & New Media and Collections department
• Mail pick up/ delivery from 269 Main to 1 Wesley
• Other duties when required

Qualifications
Requirements for this position are as follows:

Skills and Knowledge - Required

• Grade 12 Diploma
• Minimum 3-5 years' experience as an executive/administrative assistant for a senior position
• Strong communication and interpersonal skills
• Exceptional organization and time management skills, with the ability to prioritize
• Proficiency with the Microsoft suite of products (Word, Excel, PowerPoint, Outlook) with particular aptitude for preparing and formatting notes, reports and documents
• Must be fluently bilingual in both official languages

Skills and Knowledge - Desired

• Post-secondary education in Office or Business Administration is an asset
• Education in Public Administration is an asset
• Knowledge of government policy
• Experience in dealing with various government representatives and diplomats is an asset
• Experience in a Museum or Human Rights Focused setting
• Proficiency with various forms of new media (e.g. social media, etc.)

Attributes

• Excellent organization and time management skills
• Strong customer service aptitude
• Strong communication and interpersonal skills
• Superior attention to detail; ability to produce accurate and well organized documents and reports

Working Conditions & Physical Demands

• Work is in an office environment. May require long periods at a desk, reading of lengthy documents, and time in front of a computer.
• Job involves dealing with tight deadlines in a fast-paced and continually changing environment; however, there is high control over priorities

Application Procedure

Interested applicants should submit a letter of interest and a current resume through the museum's Career page at www.museumforhumanrights.ca. The closing date is January 30, 2012.

Click Here to Apply

The CMHR encourages diversity in all aspects of its operations. If you are a person with a disability and require accommodation in order to successfully submit an application, please contact us at info@museumforhumanrights.ca to make your accommodation request.

All applicants will receive a confirmation of the receipt of their application. We thank all applicants for their interest, however, only those selected for an interview will be contacted.

Application deadline: 30 / 01 / 2012

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